Tuesday Assignment:
The last topic we will work on for our
course is meetings.
Meetings:
Kinds and Purposes
There are many different types of
meetings. Some common meetings are:
• Routine
work meetings – usually with people who work closely together. These
meetings are held to discuss work-related issues, provide updates on the status
of a project, or plan work
•
Ad-hoc meetings
– called for a specific, usually urgent, purpose
• Staff
meetings – where all staff and a manager/superior are present
•
Board meetings
– gatherings of an organization’s board of directors
• Meetings
in the community – usually to inform or discuss community issues (e.g.,
school council meetings, public meetings to discuss urgent issues)
·
One-on-one meeting – example for that is parent-teacher
interview
Preparing
an Agenda
An agenda is an important element of a
productive meeting. It is a written outline of the planned meeting proceedings
and it communicates the topics for discussion. It can also list the people who
will lead the discussion or present topics, and the time allotted for each
topic. An agenda is usually sent to meeting participants in advance so they can
confirm participation or send regrets (apologies for not participating) and
prepare for the meeting. The agenda is usually written in point form. All items
on the agenda are listed chronologically and relate to the objective of the
meeting.
Read the sample agenda below and answer the questions.
MEETING AGENDA
Sunny Grove Elementary School Parent
Association
When: Monday, June 15, 7:00 p.m.
Where: Library
Objective: To plan fundraising activities
for spring term
1. Presentation about school activities in
need of funding
2. Brainstorming: fundraising activities
3. Select most effective fundraising
activities: discussion and vote
4. Set up committees and assign
responsibilities
Task
1:
Now answer the following questions:
1. What type of meeting is the agenda for?
2. Who are the participants?
3. What is the purpose of the meeting?
4. How long do you think it is going to
be?
5. How can the participants prepare for
the meeting?
Task
2:
Create a dialogue between two managers who
decide on a meeting. Then, write a memo to the participants of the meeting to
inform them about the time and place of the meeting. Include an agenda with
possible items for discussion.
Task
3:
Watch a video about parent-teacher interviews. Listen to a
parent-teacher interview at:
While you are listening, identify the
expressions that are used to:
Answer the questions below about the
interview.
1. Is Richard progressing well in school?
2. What specific comments about Richard’s
performance does the teacher make?
3. What four questions did the parents
ask?
4. What information do the parents give
the teacher about their son?
5. What suggestions does the teacher give
to help Richard do better in school?
6. How does the meeting end?
This comment has been removed by the author.
ReplyDeleteTask 1;
ReplyDelete1. This meeting is a Ad-hoc meetings.
2. Participants are parents of Sunny Grove Elementary School .
3. Purpose of the meeting is to plan fundraising activities for spring term.
4. I think the meeting might takes one and half a hours.
5. Participants need to think about fundraising activities for the school.
Task 1
ReplyDelete1- Meeting in the community.
2- Parents and The staff.
3- To plan fundraising activities for spring term.
4- Maximum two hours.
5- Prepare a lot of effective fundraising activities.
The dialouge:
ReplyDeleteManager 1: Good morning Ahmed.
Manager 2: Hey, good morning Jouliet, What will we do today?
: I prepared some memos about a meeting. Is it a suitable time to discuss it with you now?
: Yes, I am ready.
: We will invite our colleagues to do a brain storm about the new healthy insurance which
our company will use it from the start of June.
: Good, I think the meeting room will be a good place for this meeting.
: Yes, It is a good idea. When can we do it?
: Do think next Monday from 9:30 to 11 a.m will be good?
: I think so, and we can do free coffee and tea.
: Ok, I will prepare an agenda for this. Good bye.
: Good bye, Thanks a lot about your effort.
: You are welcomed.
Task 2
ReplyDeleteManager A: I think we need to arrange a meeting to discuss our new project in order to confirm the deadline that our project need to be finished.
Manager B: I think it necessary. What time we need to hold this meeting?
Manager A: How about 10 O'Clock tomorrow morning?
Manager B; That perfect! We need to confirm the task deadline first. Is it possible for your part to be finished at the end of this month?
Manage A: I think our group can finish it at that time.
Manage B: That excellent. Let our two groups meet at 10 am tomorrow.
MEETING AGENDA
Routine work meeting
When: Wednesday, June 11, 10:00 a.m.
Where: Conference Room.
Objective: To discuss current new project.
1. Presentation about work process.
2. Discuss work-related issues.
3. Discuss deadline about new project.
4. Set up committees and assign responsibilities.
MEETING AGENDA
ReplyDeleteM& M Company
When: Monday, April 15, 9:30- 11 a.m.
Where: Meeting room
Objective: To do brain storm about the new Healthy insurance.
1. Prepare your needs from this system
2. Brainstorming: Healthy Insurance
3. Select most effective ideas: discussion and vote
4. Set up committees and assign responsibilities
This comment has been removed by the author.
ReplyDeleteTask 1
ReplyDelete1.Meeting in the community.
2. Parents of the school
3.To plan fundraising activities for spring term.
4. About two hours.
5. Figure out some fundraising activities in advance
Meetings in the community
ReplyDeleteParents
To plan fundraising activities for spring term
One hour
think out some ways to fundraising, Discuss and vote for effective fundraising activities,
Set up committees and assign responsibilities
Task 3
1, yes
2, strong student
3, school work, homework, revelationship with other students, making new friends
4, Richard loved to write stories in China.
5, read a little bit more
6, pleasure ending
Task 3
ReplyDelete1. Yes
2. He has good progress in English writing; He is a sociable student
3. About homework
About making new friends in school
About after school program
About "learning skills" on the report card
4.He liked write stories in China
5.He should read a little bit more at home
6.eEncourage parents to keep contact with teacher
Task 3
ReplyDelete1. Yes, he is well done in school.
2. Teacher's specific comments to Richard: His is a strong student and his writing skill have gotten much more improve. His a great sociable child.
3. Parents's question: 1) Comparing with China they did not find Richard bring lot of homework back home. 2) They asked whether Richard has made new friends at school. 3) They asked for the after school program for their child. 4) They want to know what the learning skill is in the student performance record.
4. Teacher suggested Richard attend Soccer Program for after school program. He want parents wok more reading for Richard at home.
5. Teacher would like parents feel free to contact him for Richard's education.
Task 1
ReplyDelete1-Meetings in the community
2- Parents
3-To plan fundraising activities for spring term
4-A bout two and half hours
5-Preparing an Agenda with:
*Written outline of the planned meeting proceedings and it communicates the topics for discussion.
*Who will lead the discussion or present topics.
*sent to meeting participants in advance.
* written in point form.
1- Richard progresses very well.
ReplyDelete2- He is very strong student and his writing, spelling and grammar are progressed.
3- We have a concern about the home work.
what about his ability to do new friendships?
Are there another programs after the school?
what is the meaning of the learning skill?
4- In China, he loved to write stories and every night he read in Chinese or in English.
5- He a sociable child. He is involved in the school. He can improve his language by reading every night.
6- The End: Thank you very much for your coming here. If you have any questions, please contact me.
1-Yes
ReplyDelete2- He is a strong student and his writing,spelling and grammar are much improved.
3- They have concern about his home work. Can he make a new friend? Are there any program after school? How can they help to improve their child? What is the meaning of the learn skill?
4-In China,he loved to write stories and they read with every evening but sometimes they read Chinese.
5-Read little more at home and he can attend Soccer program after and he is involved in the school community.
6-The teacher said if they have any question about their child, please feel free to contact with me.